Word Processing (Microsoft Word)

Word Processing Software

⟶ Software used for creating, saving, editing and printing documents.

⟶ Word processing software is a type of application designed to create, edit, format, and print text documents.

⟶ It provides users with a range of tools to manipulate text, including options for font styles, sizes, colors, and paragraph formatting.
⟶ This software has revolutionized the way we handle written communication, making it easier to produce professional documents, reports, letters, and more.
⟶ Also called Word Processor
⟶ Some popular word processors are
⤷ Microsoft Word             ⤷ Word perfect

⤷ WordStar                    ⤷ WordPro
⤷ WordPad                    ⤷ Google Docs
⤷ Libre Office                 ⤷ Apple Work

Microsoft Word

⟶ Popular word processing software developed by Microsoft Corporation.
⟶ First named as Multi-Tool Word but change later to Microsoft Word
⟶ Developed by Charles Simonyi and Richard Brodie on October 25, 1983.

Components of MS-word
⟶ Office button/Control menu
    - Use to save file, open file, word setting
⟶ Quick access tool bar
    - To add or remove shortcut key
    - Locate at status bar/right to office button
⟶ Title bar
    - Use to see document name and application program name
    - To minimize – Win + D or Win + M
    - To maximize or restore – Ctrl + F10
    - Close the document – Ctrl + F4 or Ctrl + W
    - To close the application – Alt + F4 or double click on office button
⟶ Ribbon/Menu bar/Tab
    - To show or hide menu bar – Ctrl + F1 or double click on ribbon
    - Sub-menu of ribbon is known as callouts or groups
⟶ Ruler
    - Use to set indent, margin, tab stops
    - To show or hide – View tab >> Check/checkout ruler
⟶ Scroll bar
    - Use to scroll document right and left or down or up by using horizontal and vertical scroll bar
    - To split document – Ctrl + Alt + S
    - To remove split from document – Shift + Alt + C
⟶ Status bar
    - Show page number, words, Language, mode, view button, zoom option
⟶ Browse button
    - Use for go to, find, browse by edit, heading, graphics, table, field, endnote, footnote, comment, section and page

Features of MS-Word

⟶ User-Friendly Interface
    - Clean and intuitive interface that makes it easy for users to navigate and access various tools and features.
⟶ Formatting
    - Character formatting (bold, underline, font size, font effect, color, change case)
    - Paragraph formatting (alignment, bulleting, indentation, line and paragraph spacing, border and shading)
    - Page formatting (Margin, orientation, background color, page border, paper size, watermark, breaks, news paper style)
⟶ Easy to modify

    - Use options likeselect, undo, redo, cut, paste, find, replace, paste special, format painter, etc for easy modification of document

⟶ Graphic Implementation

    - To enhance effectiveness and make more attractive of document use options such as Picture, shapes, charts, drop caps, word art, smart art, equation, symbol, clipart

⟶ Link or navigation

    - For quick navigation in document, provides option like: Table of content, end note, footnote, hyperlink, bookmark, cross reference

⟶ Mail merge

    - Merge main document to data source and create new individual document

⟶ Review

    - To review document of document for completion or to give final touch to document tools like: Word count, track change, spelling and grammar, thesaurus, balloons, comments are used

⟶ Security features

    - Password protect document, Restrict editing, encrypt document, restrict permission, digital signature, mark as final

⟶ Views

    - Provides different views for different scenarios like  Print layout (default view), full screen reading view, web layout view, outline view and draft view 

⟶ Templates

    - Pre-designed templates for different types of documents, such as resumes, letters, and reports, helping users save time and maintain professionalism.